ANNUAL GENERAL MEETING
19 DECEMBER, 2019
Directors and Officers:
President: Kathie LaForge, Vice President: Mary Burkholder, Treasurer: Ken Simon, Secretary: Shelley Funk
Directors: Roy Spooner, Linda Woodruff, Swan Kiezebrink, Paul Collard, Jason Alexis
Financial Report as of 31 August, 2019
Assets total: $237,390 including:
Operating Account: $6,579, Capital Account: $204,020, Stability Reserve: $21,422 and Available to Grant: $5,369
During 2019, the Board accomplished the following:
- We held our first “Friends of the Foundation Event” on 10 January, 2019 at the Integris Community Centre. This was considered a great success with approximately 32 in attendance. We plan to make this an annual event with the next one planned for 23 January, 2020.
- Our first Grant Cycle completed with five – $500 grants being awarded to Nechako Community Arts Council, Spirit’s Mission Rescue Society, Vanderhoof Farmer’s Market, Vanderhoof Men’s Shed Society and College of New Caledonia. These small grants were well received and helped us raise our profile in the community.
- Board Members visited with the staff from schools and School District #91 Board Office in the Spring of 2019 to introduce them to the opportunity to donate to the Foundation via their payroll deductions. This has resulted in a few signing up. A newsletter went out to staff in late fall of this year to continue to raise awareness of this opportunity.
- Our Fund-raising event with Chef Dale MacKay and Teen Chef Lauren Dyck as our Guest Speakers was held on 4 May of 2019. Not as many tickets sold as was hoped for but with the sponsorship from the Four Rivers Co-Op we ended up with a small profit. For those that did attend, the reviews were very positive.
- We have received some small donations via the Provincial Employees Community Services Fund and provided them with an update to share with local employees for the fall 2019 campaign.
- Efforts continue to collect photos and biographies of our Directors for our website.
- We made a presentation to the District of Vanderhoof Council and were subsequently awarded funds from the District of Vanderhoof’s Grant in Aide program to cover travel and registration costs for two people to attend the Community Foundations Canada conference in Victoria in June 2019. Ken Simon and Kathie LaForge participated in this conference and felt that it was very worthwhile.
- Subsequent to the Conference, we arranged a meeting with the Prince George Community Foundation, Fort St James Community Foundation, Fraser Lake Community Foundation and Burns Lake & District Community Foundation to share ideas and explore opportunities for continued engagement.
- Four Rivers Co-Op once again provided support to the Foundation by choosing us as the recipients of the funds raised from their Fuel Good Event in September, 2019. We were thrilled at the amount donated and the opportunity to raise our profile in the community.
- We made a presentation to the Vanderhoof Men’s Shed Society on the Foundation and opportunities to donate.
- In Memoriam Cards were printed to be available for those who may want to name the Foundation at Celebration of Life or Funerals.
- We have requested copies of the PG Community Foundation Policies Manual and will be working through these in the coming year to establish our own policy manual.
- The Foundation had a table at the Vanderhoof Senior’s Fair on 6 November, 2019. This seemed like a worthwhile endeavour as we received a small donation and spoke to many people about our organization.
Priorities for the coming year include:
- Undertake our second Grant Intake and continue to monitor for results on the outstanding grants from 2019
- Host our second “Friends of the Foundation Event” inviting previous attendees, grant recipients, District of Vanderhoof and RDBN – Area F Elected Officials and representatives from some of the larger corporations in the community. This event will include presentations by a Financial Planner and a Lawyer.
- Develop an approach to raising the awareness of donations through wills and/or legacies and Named Funds.
- Arrange for another presentation to the District of Vanderhoof Council and Regional District Area F Director an update on our progress to date.
- Develop our own Policy Manual
Chef Dale MacKay cooking demo and Q&A – 4th May, 2019
Friends of the Vanderhoof Community Foundation Event –
January 10, 2019
The Board of Directors wishes to thank the 30 Community Members that accepted our invite to the first “Friends of the Vanderhoof Community Foundation (VCF)” Event. The purpose of this evening was to share information on the VCF and encourage participants to share the word about the organization and particularly the Grant program and the upcoming Chef Dale MacKay fundraiser with their networks. We also asked for and received some excellent input on ways to make our organization better. We received suggestions on fundraising ideas, event suggestions as well as developing an approach to securing donations through wills, estates and life insurance policies.
We ended the evening by sharing some appetizers and refreshments. Having received some excellent feedback from this event, we plan to do this on annual basis.
Annual General Meeting
13 December, 2018
Directors: Kathie LaForge – President, Roy Spooner – Vice President, Ken Simon – Treasurer, Fiona Lamprecht – Secretary, Ruth McIntosh, Mary Burkholder, Priscilla Mueller and Shelley Funk.
Financial Report: Assets totaled $226,986 (Operating Fund – $4,111 and Capital in Trust Account – $200,830 and Stability Fund including amount available to grant – $22,045) as of 31 August, 2018 year end.
During 2018, the Board accomplished the following:
- purchased appropriate Directors and Officers as well as Comprehensive Liability Insurance;
- met with Sinclar Group to discuss payroll deductions and possible matching;
- met with School District #91 Board to present the concept of allowing employees to donate to the Vanderhoof Community Foundation (VCF) via payroll deductions. This request was subsequently approved and we will be meeting with School District Staff in the coming year to introduce our organization and explain sign up procedures to interested staff;
- Directors developed forms necessary to begin a granting program in 2019;
- changes were made to our bylaws to give more flexibility in certain areas;
- arranged for Chef Dale MacKay to be our Guest Speaker at our next fundraiser in May of 2019 and obtained confirmation from Four Rivers Co-Op of their willingness to provide $5,000 towards sponsoring this event;
- with the help of Brad McRobert, Regional Manager, Regional Economic Operations, we were able to get our Foundation added to the list of potential charities that Provincial Employees could donate to through their payroll as part of the Provincial Employees Community Services Fund;
- secured the service Chris Wingham to act as our legal counsel on a pro-bono basis;
- received a $500 donation from the Doctors and Staff at the Omineca Clinic;
- applied for funds from the District of Vanderhoof’s Grant in Aide program to cover travel and registration costs for two people to attend the Community Foundations Canada Conference in Victoria in June 2019;
- held a Strategic Planning session in November 2018 to help focus our efforts for the next two years.
During 2019, the Board will be focusing its attention on:
- Launch of a successful Grant Program
- Ensure the Dale MacKay event is successful in spreading the word of the Foundation and raising funds for the Foundation.
- Meeting with School District Staff to ensure that interested individuals get signed up for payroll donations
- Identifying and contacting potential corporate donees
- Raising the awareness of donations through wills and/or legacies
- Presenting to the District of Vanderhoof Council and Regional District Area F Director an update on our progress to date
Annual General Meeting:
17 December, 2017
Directors: Kathie LaForge – President, Roy Spooner – Vice President, Ken Simon – Treasurer, Fiona Lamprecht – Secretary, Rosalie Nichiporuk, Jody Pederson, Ruth McIntosh, Suzanne Campbell, Mary Burkholder, Priscilla Mueller and two vacancies.
Financial Report: Assets totaled $183,412 (Operating Fund – $919 and Capital in Trust Account – $182,493) as of 31 August, 2017 year end. ($25,000 from Northern Development Initiatives Trust received after year end).
$7,263 is held in the Stability Reserve and the Board may decide to use some or all of these funds to start their Granting Program.
During 2017, in addition to Director recruitment, we developed a promotional brochure, a website and a Facebook page. We introduced our organization to the community at the Vanderhoof Trade Show, the Fall Fair and the Vanderhoof Community Forum.
During 2018, the Board will be focusing its attention on:
- Director Recruitment
- Purchase of Director Liability and Commercial General Liability Insurance
- Marketing Strategy to build our Trust Account.
- Review of Constitution and Bylaws
- A Fundraising Event
- Develop a Grant Program
Brian Minter – Saturday, 14 October, 2017
The Vanderhoof Community Foundation is pleased to report that the gardening event featuring Master Gardener Brian Minter, from Minter Country Garden Ltd in Chilliwack, BC and a regular on CBC Almanac was a roaring success.
We sold 168 tickets to this event.
This event generated $4,288 in net income.
Thank you once again to our generous sponsors for this event :
Four Rivers Co-Op – Major Event Sponsor
- Jim’s Your Independent Grocer’s Greenhouse
- Ben Atkins, Atkins Greenhouse
- Little Green Thumb Greenhouse
- Lepoidivin’s Greenhouse