POLICY MANUAL

SUBJECT: PRIVACY POLICY - ONLINE – DATE APPROVED: 04 APRIL 2022

About the Vanderhoof Community Foundation

The Vanderhoof Community Foundation, established in 2015, works with individuals, corporations, not for profit societies and charitable agencies to create permanent endowment funds and then uses the income from those funds to provide grants to community organizations that will make Vanderhoof and Area a better place to live, work and play.

Through the generous support of donors, the Vanderhoof Community Foundation funds innovative projects in the areas of arts and culture, education, environment, sports and recreation, health and social development.

Vanderhoof Community Foundation brings together donors, not for profit societies, charities, government, media and academic institutions, local leaders and passionate individuals to build meaningful and lasting change in Vanderhoof and Area Today, Tomorrow and Forever!


Consent

By using the Vanderhoof Community Foundation’s services, you consent to the use of your personal information as described in this Privacy Policy. Except as set forth in this Privacy Policy, your personal information will not be collected or used for any other purpose without your consent. We will not actively collect personal information for the purpose of sale or marketing in a way that specifically identifies you. In other words, we don’t sell user data. Individuals may withdraw their consent at any time, by any means, with reasonable notice to the Vanderhoof Community Foundation; however, consent cannot be withdrawn retroactively.


Types of Information Collected

Vanderhoof Community Foundation does not collect information indiscriminately. The types of information collected are limited to only that which is necessary and reasonable to fulfill its purposes. The Vanderhoof Community Foundation collects personal information by lawful means and does not intentionally mislead individuals about the purposes for which information is collected.

Some of the types and means by which personal information is collected by the Vanderhoof Community Foundation include:

a) Information is collected automatically from the Vanderhoof Community Foundation website, including:

• the Internet Protocol Address and Domain name used (the Internet Protocol address is a numerical identifier assigned either to the donor’s Internet service provider or directly to the donor’s computer; this address can be translated to determine the domain name of the donor’s service provider, e.g. vhfcf.org);

• the type of browser and operating system;

• the date and time of the visit;

• and the web pages and services accessed.

b) Vanderhoof Community Foundation may collect and record personal information provided to us by an individual through correspondence, conversations, meetings, conferences, donations or other forms of communication.

c) Information may be collected from public sources.

These types and means by which personal information is collected by the Vanderhoof Community Foundation are not intended to be an exhaustive list, and the Vanderhoof Community Foundation may collect personal information about an individual from time to time by other means a is consistent with its purposes.


Information Obtained Automatically – (Cookies)

The Vanderhoof Community Foundation may use remarketing services to advertise on third party websites to you after you visited our website. We, and any third party vendors, use cookies to inform, optimize and serve ads based on your past visits to our websites. In certain circumstances, your implied consent to our accessing, using or disclosing may be provided if you do not instruct your web browser to refuse all cookies or to indicate when a cookie is sent or if you do not opt out of other services.

A cookie is a small data file that websites commonly send to browsers. A cookie File contains information that an identify users. Cookies don’t identify people personally, but rather identify an individual’s computer when they visit our site (which could potentially enable your identification). A cookie cannot read data off hard disks or read cookie files created by other sites. Vanderhoof Community Foundation will not use this computer identification to further identify individual users. A browser can be set to warn the computer user before accepting cookies. In this case, the computer user will receive the warning message with each cookie. The computer user may choose to refuse cookies by turning them off in their browser; however, if you do not accept cookies, you may not be able to use some of our services. If you do not instruct your browser to refuse all cookies or to indicate when a cookie is being sent, your consent to our use of the Personal Information may be implied.


Use of Personal Information

Collected personal information will only be used by authorized Vanderhoof Community Foundation Directors or Staff to fulfill the purpose for which it was originally collected, for specific purposes if directed by the individual form whom the personal information is being collected, or for a use consistent with the original purpose. We may also use your personal information to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you.

We may employ third party companies and individuals to facilitate our services, to provide their service on our behalf, to perform service – related services or to assist us in analyzing how our services is used. Third parties are required to safeguard personal information entrusted to them in a manner consistent with the policies of the Vanderhoof Community Foundation and are required to sign a confidentiality agreement as part of all contracts.


Personal Information Disclosures

Vanderhoof Community Foundation treats personal information in our custody and/or control with the highest degree of confidentiality and only discloses it for the purpose for which it was collected, as required by law, or in specific circumstances with the consent of the relevant individual.

We have put in place contractual and other organizational safeguards with our Directors and any staff we may employ to ensure a proper level of protection of your personal information.

Vanderhoof Community Foundation does not sell, share, or disclose your personal information to others for any type of mailing list. We do not disclose or transfer your personal information to third parties without your permission, except as specified in this Privacy Policy.

Your personal information may be available to the Canadian government or its agencies under a lawful order, irrespective of the safeguards we have put in place for its protection.


Access to Information

You are entitled to access your personal information that the Vanderhoof Community Foundation has in its custody and control. To request a copy of your personal information, please submit a request to the Vanderhoof Community Foundation at the contact information provided below. We will respond to all requests for information within 30 days.

Vanderhoof Community Foundation
Box 1711,
Vanderhoof, BC
V0J 3A0
legacy@vhfcf.org
Phone: 250-570-9320